Bookkeeper at Bidvest Facilities Management

Responsible for General Financial Accounting duties specifically on Contracts. Support Operational staff and Provide Reports, Invoicing to the client.

MAIN OUTPUTS

General Administration & filling (ensure confidential information is kept safe)

Responsible for performing and following up on monthly balance sheet reconciliations

Petty cash function – Capture petty cash expenditure and re-imbursement & reconcile cash balance

Prepare adhoc management reports as requested by the Finance Manager

Prepare adhoc Reports and adhere to Ad hoc requests by the client

Capture journal entries (provisions and accruals)

Prepare & issue customer invoices and assist with collecting of debt

Assist to obtain customer PO’s for invoicing purposes

Prepare credit notes for approval by the Finance Manager

Issue Debtors statements

Revenue and Cost of Sales Reconciliations

Ensure completeness and accuracy of monthly Revenue and Cost

Monitor Operational monthly spent and ensure that it is in line with Budget / Tendered amounts

Keeping abreast with accounting principles, legislation, banking requirements & ensure compliance with company procedures/policies

Building good Internal and External relationships

Assist Management and Operations with preparing Budgets

Assist Creditors in sorting out Queries and outstanding invoiced with vendor – ensure 30 day payment terms

Monitor WIP and GRIR Accounts, communicate and follow up items 90 days and older with Operational and Creditors staff

Ad Hoc requests by Management

Follow up on outstanding Purchase card transactions and ensure Purchase cards are operational at all times

Ensure accurate and complete asset register for fixed and LVA’s are kept and reconciled quarterly

Settlement of work orders

Co-ordinate stock counts and ensure proper controls over stock

QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE

The Applicant must meet the following requirements:
Diploma or Certificate in Finance with Accounting (current studies towards a formal finance qualification advantageous)

Grade 12

Code 08

2 years experience

Good knowledge of accounting policies and GL accounts

Be prepared to work extra hours

Good planning and organizing skills

Ms Excel, able to perform v-look ups and pivot tables, Ms Word, Computerised Accounting.

Knowledge of SAP

FUNDAMENTAL COMPETENCIES

Initiative/Proactivity

Deadline driven and highly motivated

Stress tolerance

Written Communication

Customer Focus

Innovation

Problem Analysis

Teamwork and Partnering

Relationship Building

Interactive Reasoning