Procurement Manager at Khoisan Gourmet A Division of Libstar Operations (Pty) Ltd

Vacancy:

Procurement Manager, Cape Town

Reporting Line: CEO

Location: Cape Town

Our company, an established FMCG Company based in Northgate Estate Business Park, Ysterplaat is looking for an experienced Procurement Manager to manage the company’s supply of products and services.

The ideal candidate will be able to build relationships with suppliers, to negotiate terms, to effectively plan inventory based on sales forecasts ensuring optimal stock levels, to implement new or improve supply chain processes. The role will require coordination of supply chain management with other functional areas, such as sales, marketing, finance, production, or quality assurance.

Key Responsibilities: To manage the company’s supply of products and services

Inventory Planning

To build relationships with suppliers

Duties & Responsibilities:

· Source products, obtain quotations and place orders with international and local suppliers in accordance with company requirements.

· Identify suitable suppliers/vendors based on company needs.

· Build good supplier relationships.

· Liaise with new and existing suppliers (SLAs/cost effective/alternative products).

· Negotiate and agree the most favourable terms possible with suppliers.

· Price negotiations.

· Track and ensure on time delivery of goods.

· Monitor stock levels.

· Capture all local and international orders and ensure that the administration of Purchase Order (PO) process is completed accurately in accordance with agreed terms and conditions.

· Obtain signed PO confirmation and acceptance after PO placement.

· Receive and manage incoming orders.

· Expedite delivery of goods until final acceptance.

· Expedite late deliveries and resolve causes of late deliveries.

· Complete Return to Supplier process and documentation.

· Review, compare, analyse, and approve products and services to be purchased.

· Follow and enforce the company’s procurement policies and procedures.

· Enquire and manage raw product supply from relevant suppliers.

· Internal Supply Chain Management.

· Optimize the supply of raw materials.

· Compile and maintain the database of approved suppliers in accordance with company requirements.

· Manage B-BBEE certifications of suppliers and record keeping.

· Compile required B-BBEE documentation and submission thereof.

· Generate weekly and monthly replenishment reports.

· Review MRP (Material Requirement Planning) and place orders for products according to set targets.

· Plan inventory based on sales forecasts ensuring optimal stock levels.

· Process, capture and follow up on all orders.

· Develop procurement plans appropriate to assigned products and services.

· Liaise with the accounts department regarding supplier account queries.

· Develop material cost forecasts or standard cost lists.

· Assist with stock take capturing.

· Identify gaps in Supply Chain Management.

· Implement new or improved supply chain processes.

· Work in conjunction with other relevant departments to co-create the supply chain strategy.

· Develop procedures for coordination of supply chain management with other functional areas, such as sales, marketing, finance, production, or quality assurance.

· Manage the creation and delivery of both the short-term and longer-term business supply plans.

· Establish a forward demand plan and ensure that there is a forward supply plan, to determine where capacity constraints exist.

· Be involved with new product/range launches.

· Request amendments of artwork (if needed) and liaise with printers.

· Assisting with any additional ad-hoc and miscellaneous duties, project duties or company events when required and as prescribed by Management.

Qualifying Criteria

· National Senior Certificate

· Qualification in supply chain/procurement

· Minimum of 2-3 year’s FMCG environment experience in a similar position

· Minimum of 3-5 years of experience as a Procurement Manager or in a similar position

· Understanding of import and export requirements

· Knowledge and understanding of the FMCG environment

· Must be computer literate in MS Office; Excel, Word, and Outlook (Pastel/Syspro will be advantageous/Pivot tables and V-Look Ups)

· Own car and driver’s license

Generic Competencies

· Excellent professional written & verbal communication skills in English

· Strong negotiating and networking skills

· Good analytical and strategic thinking skills

· Ability to work under pressure and deadline driven

· Good business sense and a professional manner

· Problem analysis and decision-making

· Enthusiastic and inquisitive approach to product sourcing and development

· Strong interpersonal skills, problem-solving capabilities and results orientated

· Good prioritizing skills, time-management skills and systematic way of working

· Person of high integrity

· Positive attitude and willingness to assist

· Accuracy and attention to detail essential

· Customer focused

· Ability to work independently on own initiative, be proactive and have a self-driven work ethic

To be a successful candidate, you will be able to build great relationships with suppliers, to develop cost effective procurement plans appropriate to assigned products and services and to implement new or improved supply chain processes.

The role may involve shift work and unsocial hours to make sure there’s cover throughout the production process. Extended hours may be required to meet deadlines or to introduce new systems. You could be on call at weekends or public holidays to deal with problems.

Please note that you may on occasion be required to perform tasks that are not part of your normal daily duties but may be necessary due to the operational requirements of the Company.

If you meet the requirements and would like to apply for this vacancy, please e-mail your detailed CV summarizing your qualifications and experience to [email protected]; with a motivation highlighting why you should be considered for the position.

Note: Preference will be given to EE and Disabled candidates in line with Khoisan Gourmet’s Employment Equity Plan and B-BBEE Strategy.

Submission Deadline: Friday, 11th August 2023.

Kindly consider your application unsuccessful, if you have not received a response within two weeks of the closing date for applications.

In order to consider any application for employment, we will have to process your personal information. The Protection of Personal Information Act, 4 of 2013 (POPIA), provides that when one processes another’s personal information, such collection, retention, dissemination and use of that person’s personal information must be done in a lawful and transparent manner.

To give effect to the above, we are required to provide you with information regarding the processing of your personal information. This information is recorded under the HR Processing Notice, which can be accessed and viewed on the Company website at https://www.libstar.co.za/legal/. We kindly request that you read the HR Processing Notice to ensure that you understand how Libstar uses and processes your personal information.

Job Types: Full-time, Permanent

Application Deadline: 2023/08/11