Trust & Creditors Administrator at Broll Property Group

Responsible for a variety of Trust administration related duties and support functions. Responsible for the daily receipting of tenant deposits. Provides miscellaneous assistance as required. Research and resolves discrepancies and accounting arrears – completed related reports, summaries and records and performs related clerical duties.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

1. Assumes responsibility for the daily receipting of tenant deposits.

a. Receives Tenant Deposits on daily basis

b. Follows up on Unallocated Deposits

c. Post Receipts of RD’s onto system

2. Assumes responsibility for establishing and maintaining effective communication and coordination with area staff and management.

a. Assists with administration in other portfolios, when on colleagues are on leave. Assists and act as substitution for area staff when on leave

b. Keeps management informed of area activities and of any significant problems

c. Responsible for bank reconciliations on a daily basis and ensure accurate monthly recon submission.

d. Bank Charge and Interest calculation and reconciliations.

e. Debit Order instruction to bank + allocation.

3. Assumes responsibility for related duties as required or assigned.

a. Assists with Landlord reports, checking of rent rolls

b. Runs errands as requested

c. Assists with special projects as assigned

d. Ensures that work area is clean, secure, and well maintained

e. Assist Trust Manager when required.

PERFORMANCE MEASUREMENTS

1. Bank reconciliations are done accurately according to company schedules

2. Unallocated accounts are followed up and resolve

3. Deposits and reconciliation are accurate

4. Reports to landlords and checking of rent rolls are accurate and timely completed

5. Good working relations exist with area staff. Assistance is provided as needed. Effective coordination and cooperation exists.

6. Management is appropriately informed of area activities.

QUALIFICATIONS

EDUCATION/CERTIFICATION:
Matric – Bookkeeping +

REQUIRED KNOWLEDGE:
Knowledge of basic Department structure and work and information flow.

EXPERIENCE REQUIRED:
General office experience helpful.

SKILLS/ABILITIES:
Well organised.

Good interpersonal and public relations skills.

Cooperative and willing to assist others.