Futurelect
Full Job Description
We are seeking a dynamic and highly driven Human Resources & Talent Manager who is also an innovator and executor to manage the HR functions at Futurelect, as well as to manage and build on our organisation’s HR operational, and compliance systems and processes as we rapidly expand our programme offering throughout Africa.
The role is a key management and leadership position in our fast-paced and growing organisation. Reporting directly to Futurelect’s Co-founder and CEO, you will also work with Futurelect’s Board of Directors and a range of team members, service providers and stakeholders to recruit and retain top talent for the organisation. This includes determining staffing needs, developing hiring strategies, sourcing candidates for open positions, conducting recruitment processes, ensuring positive candidate experiences, and assisting in employee retention and development. You will have expertise in full-cycle recruiting and employment branding, as well as a keen eye for identifying talented individuals and helping them to succeed within the organisation. You will also use metrics to analyse recruitment data and identify areas for improvement.
You will have both internal and external facing responsibilities, gaining insights into a breadth of activities across the organisation, while also learning about the day-to-day principles of running a growing, pan-African non-profit organisation. Working with a variety of teams – including Special Projects, Communications and Programmes – the Human Resources & Talent Manager’s key responsibilities will be to develop strategies that will support organisational processes, and to strengthen and deploy the HR systems and processes necessary to support the expansion of Futurelect’s growing public leadership and civic education programme offering.
About Futurelect
Futurelect is an independent, non-profit organisation established in 2018 in Johannesburg, South Africa. Our mission is to make the public service work better for more people throughout Africa by supporting a new generation of ethical civic, political and government leaders.
To achieve this, Futurelect designs and delivers non-partisan, intensive and interdisciplinary leadership development, and training programmes to diverse groups of ethical and innovative leaders annually – particularly young people and women – in order to prepare them for leadership in the public service.
Women and young people are often limited to participating in political life as voters rather than as elected representatives. We seek to stimulate the creation of a new generation of political insiders from typically marginalised groups in African societies.
Futurelect also supports those who will elect our leaders in the future. We want to empower vibrant and engaged electorates with the knowledge necessary to participate energetically in civic and democratic processes and hold their elected leaders to account both at the ballot and in-between elections.
Role & Responsibilities
Human Resources:
Draft and oversee the execution of all company employment contracts, as well as contractor and consulting agreements;
Manage Futurelect’s employee policies and procedures handbook, acting as the custodian of company policies and procedures, and updating whenever necessary in line with the relevant legislative and jurisdictional requirements;
Partner with the company accountant to manage all payroll, employee leave and remuneration policies and processes;
Implement and manage an effective and consistent performance management process that drives high performance;
Assess team training needs and work with senior management to apply and monitor staff training programmes;
Assess and develop compensation and benefits policies to support staff wellness and attract and retain top talent to the organisation;
Implement and manage a thoughtful and responsive company wellness programme.
Talent Management:
Partner with the CEO and senior management team to develop and implement design and organisational structure and organisational development strategy that ensure organisational efficiency and effectiveness, promote employee engagement, and build a strong organisational culture;
Develop and implement programmes that are aligned with Futurelect’s talent acquisition priorities;
Engage with team members on their career and developmental needs;
Conduct regular talent reviews to ensure succession planning for key positions;
Develop recruitment and internal mobility programmes to ensure a strong pipeline of internal and external candidates across all levels;
Ensure talent processes are implemented, communicated, and integrated across the organisation;
Analyse and translate workforce data into talent insights to aid in data-driven decision making on talent management;
Engage various stakeholders to review and improve competency frameworks and assessment procedures;
Participate in and/or lead projects focused on continuous improvement.
Governance, Legal and Compliance:
Support the business CEO and Board of Directors in maintaining optimal organisational governance and administration, enabling executive decisions, and operationalising senior appointments and resignations;
Provide operational support to the CEO prior to, and during board meetings by reporting on organisational objectives and operational functions;
Coordinate with all directorates in compiling and delivering board packs, reports, and financial documentation in a timely manner ahead of every board meeting and board subcommittee meeting;
Work with the Finance and Fundraising Manager to manage all governance and company secretarial matters in partnership with the relevant external service providers;
Oversee and ensure adherence to legal guidelines and in-house policies to maintain the company’s legal status and business ethic in all the regions where Futurelect operates;
Work with the Finance and Fundraising Manager to manage and track key tax, legal, and administrative compliance deadlines, and coordinate board and senior leadership contributions to ensure timely submissions to the relevant authorities;
Operate within controls and procedures to ensure the integrity of Futurelect;
Ensure action plans are in place to address internal and external audit findings and monitor progress against these plans.
Organisational Development:
Support the CEO and the senior management team in essential organisational leadership to improve organisational efficiency and effectiveness;
Provide support and advice on all organisational matters to balance Futurelect’s strategic and operational needs with adequate staffing human capital resources;
Manage employee development processes and ensure alignment with organisational objectives;
Work with the CEO, Director of Programmes and Chief of Staff, to review and update the process for impact studies after every 5 years to measure organisational impact, programme delivery, successes, challenges, and other applicable metrics.
General:
Assist the CEO in the management of all stakeholder relationships;
Manage documents and filing effectively and with attention to detail, and ensure documents are properly shared and stored in the company cloud storage service;
Ensure thoroughness and accuracy in all tasks – including monitoring and checking work and information, planning, and organising time and resources efficiently.
MINIMUM REQUIREMENTS:
Qualifications:
Minimum qualification: Bachelor’s Degree from a leading University, preferably in Human Resource Management, Business Administration, Commerce, Organisational Psychology or Law.
Experience:
A minimum of 7 years’ professional experience in human resources management and talent acquisition, with at least 5 years in a management capacity;
5 or more years’ management experience in a non-profit / political organisation, media company, government or multi-lateral agency or public institution;
Experience in full-cycle recruiting, sourcing and employment branding;
Proven and demonstrable understanding of selection methods and screening techniques;
Proficient in the use of social media and online job boards and recruitment software;
Experience designing and implementing full-cycle performance management programmes;
Hands-on experience with human resources management software (including payroll systems and ATS)
Demonstrable knowledge of HR systems and databases.
Skills:
Ability to build and effectively manage interpersonal relationships at all levels of the company;
Demonstrated ability to build and maintain relationships with a wide array of stakeholders – junior and senior, for-profit and nonprofit, from a diversity of backgrounds;
In-depth knowledge of labour law and HR best practices in South Africa and in the jurisdictions where Futurelect operates;
Excellent active listening, negotiation and presentation skills
Proficiency in Google Suite and iWork Suite. Microsoft Suite beneficial.
Excellent written and verbal communication skills;
Digitally competent – able to adopt and use new software for operational and project management purposes and troubleshoot IT issues.
Attributes:
Excellent and proven organisational skills; paying close attention to detail;
A track record of delivering superior results, commanding respect, and assuming leadership roles;
Outstanding interpersonal skills are essential;
Success in roles requiring the execution of varied tasks while responding to multiple priorities;
Operates with excellence in mind in all matters, with the confidence to defend and debate ideas without the interference of ego;
A creative and imaginative self-starter, who possesses the self-discipline to meet outcomes in a nimble, entrepreneurial working environment;
Remains focused when faced with pressure, delivers against timelines, is not intimidated by major tasks / time limitations;
Proven ability to work with efficiency, flexibility, empathy and good humour;
Enthusiastic about building an organisation that runs smoothly, and building the right systems to support this objective;
Passionate about Futurelect’s mission; committed to reforming and diversifying public sector leadership and civic engagement in Africa.
BENEFICIAL / ADVANTAGEOUS:
Postgraduate qualification in Human Resources Management;
Member of an internationally-recognised body such as SABPP, IPM and SASLAW;
Fluency in Pan-African languages other than English (French, Kiswahili, Portuguese, Arabic);
Experience in political campaigns, government or public leadership;
High level of proficiency in iWork Suite;
Experience creating or contributing to websites, newsletters, audio and visual content;
Some social media management experience.
Our Work Style
Futurelect values hard and smart work, encouraging creativity and innovation whilst having fun along the way. We respect and support people’s lives outside of work. We are an agile, high-performing team in a flexible and supportive workplace — from location to hours and holidays — asking all members to consider the needs and deadlines of the team. We are committed to building an organisation that is great for Africa and the world, and great for the people who work with us.
Diversity, Equity and Inclusion Policy
Futurelect was founded on the principle of diversity and inclusion in the public sector in Africa, where politics and government remain dominated by one gender and age demographic. We believe deeply in the importance of diversity and inclusion, and have these values embedded in our programme selection processes, as well as in our hiring practises. We operate on the principle that a candidate recruitment or selection process can never be considered meritorious unless it is also rooted in diversity.
Futurelect does not and shall not discriminate based on race, colour, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, volunteers, sub-contractors, vendors, and clients.
Futurelect is an equal opportunity employer. We will not discriminate and will take affirmative action measures to prevent discrimination against any employee or job applicant on the basis of race, colour, gender, national origin (ancestry), age, religion, disability, veteran’s status, sexual orientation, gender identity or gender expression in recruitment, advertisements for employment, compensation, termination, upgrading, promotions, and other conditions of employment.
Candidates should submit the following by 11 August 2023.:
1) A comprehensive Resumé / CV
2) Motivation letter
3) Availability and
4) Salary Expectations
