Trade and portfolio Administrator at Job Crystal

Cape Town, WC Market Related

Sector: Investment

Posted: Tuesday, 1 August 2023

Job Details

REPORTING RELATION

Manager: SA Fund Operations

PURPOSE OF JOB

To fulfil the role as an Operational Administrator in the SA Fund Operations Team, perform Fund & Portfolio administration including trade execution and reporting.

QUALIFICATION AND EXPERIENCE:
BCom degree or equivalent

RPE and RE exams

Industry experience requirement- Financial Services: Fund operations, Asset Management operations

Experience in collective investment scheme and portfolio administration

Experience in working with auditors

Compliance experience and insight preferable

COMPETENCIES, KNOWLEDGE AND PERSONAL CHARACTERISTICS:
Analytical

Assertiveness

Highly organised and efficient

Very strong problem solving skills

Ability to analyse and have an eye for detail with complex requirements

Ability to multi-task and to be routine driven

Quick response handling time on fund accounting and related queries

Outstanding communication abilities

Good management of people and teams

RELATIONSHIP BUILDING:
Build and maintain relationships with the internal team and service providers.

Build and maintain relationships with the external service providers, such as –

Regulatory and Industry bodies such as FSCA and ASISA

Banks, Custodians and Trustees

Fund Administrators

Brokers (bonds, equities, derivatives, money market etc)

System and platform providers (Bloomberg, Morningstar etc)

COMPUTER COMPETENCY REQUIREMENTS:
Microsoft Packages with Excel at an Advanced level

Bloomberg AIM would be a distinct advantage.

Morningstar, Fundamental, HIPORT and other fund/portfolio administration systems would be a distinct advantage

KPA/STRATEGIC BUSINESS DELIVERABLES:
Portfolio Reconciliation. Reconciling SA domiciled funds and portfolios on Bloomberg AIM making use of the BaseSigma as reconciliation tool. Including but limited to:

Daily FX margin adjustments

Daily Cash Balance Recons (BDS/CCMS)

Daily Portfolio Recons to MAV

Hand Pricing of Instruments (Weekly & adhoc)

Report generation & confirmations to CAM

Processing Cash Transfer Instructions

Monitoring Mutual Fund Trades on BBG console

BaseSigma maintenance

Corporate Action Processing

Query Resolution

Update data files for uploading

Timely distribution. Communicate availability to the CAM/PMs

Trade and General Portfolio Administration. Executing trades (all instrument types) & cash transfer instructions received from the investment team ensuring best and timely execution. Monitoring compliance with investment guidelines. Asist with the opening of accounts with newly appointed segregated/sub portfolio managers. Providing general administration support to The Company Asset Management and Peregrine Administration Services

Receive and confirm trades/cash transfer instructions

Compile instruction for signoff where applicable

Instruct and ensure receipt

File and update trade register

Update operational calendar with relevant pending trades

Information gathering

Opening of various accounts and account types

Follow up with suppliers

Regular feedback to manager

Dealing with a daily and adhoc queries

Cash Management.

Monitor cash levels in Current accounts.

Monitor flows (inflows/outflows/transactions)

Place excess cash in Current accounts on Call with banks

Withdraw from Call when required so ensure liquidity

Ensure compliance at all times (Using Credit Rating & Compliance tool)

Open call accounts with new Banks

Maintain active accounts & relationship with banks

Producing various reports such as CAM Review Report, H4 Board report, Monthly UT cash flow report, Periodic reporting of portfolio holdings, returns and net flows, Updating CKC daily with UT Prices

Calculations & Data Input ; Perform TIC (TER + TC) Calculation Checks and submit via Finswitch, Money Market Rate Calculation and BBG Update:

Data sourcing & verification

Populate TER Sheets

Data verification and checking for reasonability

Request sign-off

Publish onto Finswitch

Hedge Fund Portfolio Administration. CAM Drawbridge & Sentinel portfolio and fund administration, unitised fund pricing.

Assist compliance officer in investigating and correcting compliance breaches.

Tax reclaim process. Manage BNY/SBSA Doors Report. Source and complete relevant tax documentation for tax reclaims and manage relationship with external tax adviser where services are outsourced.

Information Management. Ensuring proper archiving of all fund related data.

Section 42 Transfers. Ensure successful transfer of private client portfolio shares to our Collective Investment Schemes.

Assist Fund Operations Manager in ad-hoc project work or resolving ad hoc queries if required.

Assist with the Financial year external and audit and respond to audit queries if required.

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