We are looking for a passionate, results-orientated Finance Administrative Assistant to play a critical supporting role in the effective and efficient operational functioning of the Freshwater Financial Accounting Portfolio. The successful candidate will be responsible for providing administrative and logistical support to the Freshwater team.
Duties and responsibilities include the following but not limited to:
- Schedule monthly team meetings.
- Action all local and international travel for staff. Load all the new projects and new travellers on the required documentation.
- Process the expense and kilometre claims, and actioning request to finance for reallocate to correct project when kilometres are processed
- Assist team with booking venues, purchasing stationery, booking travel etc.
- Follow-up on progress on actions and administration processes across portfolios and follow due process where applicable.
- Provide administrative support to Freshwater lead where needed.
- Circulate the internal deadlines.
- Engage with the relevant team member and relevant legal person to action into the workflow. Assist with being the liaison between the team and the legal team.
- Support, as required to the Freshwater Coordinator and Freshwater Financial Accountant for report extraction from NetSuite.
- Update and maintain all records in both internal and organisational folders (NetSuite and SharePoint).
- Assist with keeping the SharePoint site updated and functional.
- Ensure that NetSuite is updated and maintained to support the Freshwater team and organisation.
- Acquisition of vetting documents according to organisational requirements
REQUIREMENTS
- Matric and Diploma or equivalent with at least 5 years administrative experience including financial administration experience.
- Excellent verbal & written English communication skills.
- Experience in providing written communication support to a range of audiences.
- Familiarity with providing support to remote offices.
- Computer literate: MS Office (Excel advanced level).
- Good organization and planning skills.
- Ability to multitask and paying attention to detail.
- Ability to respond to a changeable working environment where there may be last minute requests to change travel arrangements meeting arrangements etc.
- An interest in conservation issues.
Should you not hear from us within 2 weeks, please take it that your application was not successful
Job Type: Full-time
Ability to commute/relocate:
- Newlands, Western Cape: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Administrative office procedures, practices and equipment: 5 years (Preferred)
