Personal Assistant (Property Industry) at Ability Recruitment

2023-08-03 – 2023-08-17

Permanent

JHB002876

Property

Gauteng, JHB – Northern Suburbs

R 350000 – R 450000 Annually Cost To Company

To provide secretarial and administrative assistance to the Portfolio Executive and support the Gauteng asset management team. Minimum of 3 years in supporting an executive management team.

REQUIREMENTS:
Secretarial qualification

Minimum of 5 years in supporting an executive management team

Taking Minutes in meetings

Property Industry preferred

DUTIES:
Personal Assistance

Manage the scheduling and coordination of the relevant committee and management meetings.

Assist with the collation and distribution of the relevant committee and management packs.

Preparing for meetings, which includes drafting agendas, gathering and printing all necessary documents, and organising refreshments.

Preparing applicable meeting packs and taking minutes of meetings and issue appropriate updates.

Screening calls for the Portfolio and Regional Leasing Executive.

Take and relay accurate and timely messages for the Portfolio.

Managing Portfolio and Regional Leasing Executive business diaries.

Compiling and submitting expenses reports for the Portfolio and Regional Leasing Executive.

Provide general administrative support and personal errands as required.

Compiling of reports and presentations for the Portfolio and Regional Leasing Executive as requested from time to time.

Create and maintain records and filing systems, which may include confidential/sensitive information.

Responding on behalf of the Portfolio and Regional Leasing Executive, either verbally or in writing, in-line with the directive received.

Co-ordination of internal and external meetings on behalf of the Portfolio and Regional Leasing Executive and, where required, for the Gauteng portfolio senior management team.

Office Assistance

Arrangement of all travel for the relevant members.

Handle confidential and sensitive documentation.

General office administration, ordering and taking stock of head office stationery.

Liaising with the Gauteng portfolio senior management team.

Office Administration:
Record keeping and document management.

Coordinate document deliveries and oversee delivery schedule.

Handle confidential and sensitive documentation.

Organize, photocopy, print and bind documents.

Establish and maintain a filing system.

General office administration.

Undertake a variety of control and governance activities as required.

For more information please contact:
Ryan Coston